Outlook for Mac – Enable and Configure the Out of Office Assistant The Out of Office feature of Outlook creates an auto-respond rule to notify people that you’re out of the office or unavailable. To enable it, Click Tools, Out of Office. Activate your out-of-office message • Log in to with your Active Directory (AD) username and password. • Your username is usually the first part of your e-mail address before the @ symbol (e.g. • If you forget your AD password, you can. • Open the Options menu in the top right corner of the page and click Set Automatic Replies. • Select Send automatic replies and check Send replies only during this time period. • Select a Start time and an End time. Your message automatically turns on and off with the assigned dates. • Enter your message in the text field. • Click Save in the upper left corner next to the Mail icon. Both internal and external users receive this auto-reply. • If you don't want external users to receive the message, uncheck Send automatic reply messages to senders outside my organization and save again. Create a custom message • Select Send automatic reply messages to senders outside my organization. • Select either Send replies only to senders in my Contacts list or Send replies to all external senders • Enter a customized message in the text field. • Click on Save in the upper left corner next to the Mail icon. Modify your message • Log in to the Out of Office Assistant as outlined above. • Modify the dates or message as needed. • Click on Save in the bottom right corner next to the green check mark. Activate your out-of-office message • Log in to with your UCSD email address and Active Directory (AD) password. • If you forget your AD password, you can. • Open the Options menu in the top right corner of the page and click Automatic Replies. • Select Send automatic replies and check Send replies only during this time period. • Select a Start time and an End time. Your message automatically turns on and off with the assigned dates. • If you want to automatically block off your calendar, decline event invitations, or cancel scheduled meetings during this period, toggle the associated option. • Enter your message in the text field. • Click OK in the upper left corner. Both internal and external users receive this auto-reply. • If you don't want external users to receive the message, uncheck Send automatic reply messages to senders outside my organization and save again. Create a custom message • Select Send automatic reply messages to senders outside my organization. • Select either Send replies only to senders in my Contacts list or Send replies to all external senders • Enter a customized message in the text field. • Click OK in the upper left corner. Modify your message • Log in to the Out of Office Assistant as outlined above. • Modify the dates or message as needed. • Click on Save in the bottom right corner next to the green check mark. Automatic replies are used to alert people who correspond with you that you are out of the office. Here are instructions for creating and removing automatic replies to PennO365 email in Outlook for Macintosh. To turn on automatic replies • In Outlook, click Mail in the lower left of the navigation pane • On the Tools tab, click Out of Office. • In the Autoreply Settings box, check Send automatic replies for account Under Reply once to each sender with, enter your away message. • To specify a period of time in which automatic replies should be sent, select Only send replies during this time period and enter the start and end dates. • Check Also send replies to senders outside my organization to ensure those not on PennO365 (both within the university and outside of it) are notified of your absence. Select whether you want replies sent Only to senders in my Contact list or to All external senders • Enter your away message for non-PennO365 senders under Reply once to each external sender with • Click OK. To turn off automatic replies • In Outlook, click Mail in the lower left of the navigation pane. • On the Tools tab, click Out of Office. • Clear the Send automatic replies for account box and click OK..
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March 2019
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